EXECUTIVE ASSISTANT V6G 2M7
EXECUTIVE ASSISTANT
Corporate Operations
Location: Vancouver, BC, Canada
Think Cosmopolitan, founded by Romain Dubus, is a rapidly expanding company that integrates innovative ventures in hospitality, real estate, e-commerce, and beyond to inspire individuals from all backgrounds to enhance their surroundings and create lasting value. All our operations are strategically aligned to fund the Mars Project, our ambitious initiative to develop sustainable human habitats on Mars by the late 2020s.
Executive Assistant I is responsible for supporting Executives in the organization with assistance in planning meetings and events, and arranging meals- onsite and offsite. Executive Assistant also helps enforce and manage the travel, expense report, and cell phone policies of the company. Executive Assistant reviews and compiles expense reports for accounting and payroll reimbursement. Executive Assistant also helps coordinate the Executive's schedule. Executive Assistant also prepares and keeps current documentation of all important day to day procedures, in Wiki format. Executive Assistant must be proficient in organizational skills, communication with Executives, ability to meet deadlines including a flexible schedule, an ability to work independent with minimal supervision, and Microsoft Office including Excel. Executive Assistant will adapt to changes in job requirements, learning and applying new skills as needed to ensure the company's success.
Responsibilities
Support the Executive with assistance in planning meetings and events, and arranging onsite and offsite meals
Helps enforce and manage the travel, expense report, cell phone policies of the company
Accurately review and compile expense reports for accounting and payroll reimbursement
Assist other Executive Assistants as needed
Help maintain the Executive's schedule
General office management duties
Perform other duties as required and assigned by manager and upper management.
Follow legal policies as directed.
Basic Qualifications
High school diploma or equivalent
Proficient in organizational skills
Proficient in communication with Executives
Ability to meet deadlines including a flexible schedule
Ability to work independent with minimal supervision
Minimum of five years of experience providing administrative assistance in a fast-paced environment
Ability to quickly learn organizational structure and the objectives of the team
Strong organizational, communication skills, team orientated philosophy, and problem solving skills
Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
High levels of integrity and discretion
Highly motivated, organized individual who is able to work effectively with minimal supervision
Strong Outlook, Excel, SharePoint, and Microsoft Word management skills
Ability to build a strong internal network
Preferred Skills and Experience
Superior Outlook, Excel, SharePoint, and Microsoft Word management skills
Additional Requirements
Willingness to work long hours and weekends if needed
This position requires the incumbent to sit, stand and perform general office functions. The incumbent may also be required to lift up to 25 pounds occasionally. Bending, stooping and reaching are also frequently required.
Must be able to travel domestically and internationally as needed
ITAR Requirements
To conform to U.S. Government export regulations, including the International Traffic in Arms Regulations (ITAR), applicant must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
Think Cosmopolitan is an Equal Opportunity Employer; employment with Think Cosmopolitan is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
Applicants wishing to view a copy of Think Cosmopolitan’s Affirmative Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process should notify the Human Resources Department via email at hr@thinkcosmopolitan.com.
Please send all applications to info@thinkcosmopolitan.com with the subject "Employment Application".